Cookie Policy
Last updated: December 5, 2025
This Cookie Policy explains how ActionMail LLC ("ActionMail", "we", "us", or "our") uses cookies and similar tracking technologies when you visit our website at https://actionmail.app or use our Services. This policy should be read alongside our Privacy Policy and Terms of Service.
What Are Cookies?
Cookies are small text files that are stored on your device (computer, tablet, or mobile phone) when you visit a website. They help websites function properly, provide a better user experience, and give website owners information about how their site is being used.
Cookies can be "first-party cookies" (set by ActionMail) or "third-party cookies" (set by other companies whose services we use). Cookies can also be "session cookies" (deleted when you close your browser) or "persistent cookies" (remain on your device for a set period or until you delete them).
How We Use Cookies
ActionMail uses cookies and similar technologies for the following purposes:
Essential Cookies (Required)
These cookies are necessary for the Services to function properly. Without these cookies, features like authentication and secure access would not work. You cannot opt out of essential cookies as they are required for the basic operation of our Services.
| Cookie Name | Purpose | Duration | Provider |
|---|---|---|---|
sb-*-auth-token | Supabase authentication session token. Keeps you logged in securely. | Session | Supabase |
sb-*-auth-token-code-verifier | PKCE code verifier for secure OAuth flows | 10 minutes | Supabase |
gmail_oauth_state | CSRF protection for Gmail OAuth authentication | 10 minutes | ActionMail |
outlook_oauth_state | CSRF protection for Microsoft OAuth authentication | 10 minutes | ActionMail |
Legal Basis: Legitimate interest (necessary for service operation and security)
Functional Cookies (Preferences)
These cookies remember your preferences and settings to provide a more personalized experience. They are not strictly necessary but help improve your experience.
| Cookie Name | Purpose | Duration | Provider |
|---|---|---|---|
theme | Remembers your preferred color theme (light/dark mode) | 1 year | ActionMail |
sidebar_collapsed | Remembers your sidebar preference (expanded/collapsed) | 1 year | ActionMail |
selected_connection | Remembers your last selected email connection | Session | ActionMail |
Legal Basis: Legitimate interest (improving user experience)
Analytics Cookies (Performance)
We may use analytics cookies to understand how visitors interact with our Services. This helps us improve performance and user experience. These cookies collect information in an aggregated and anonymized manner.
| Cookie Name | Purpose | Duration | Provider |
|---|---|---|---|
| Vercel Analytics | Performance monitoring, page load times, error tracking | Session | Vercel |
Legal Basis: Consent (where required by law) or Legitimate interest (service improvement)
Local Storage and Session Storage
In addition to cookies, we use browser local storage and session storage for the following purposes:
| Key | Purpose | Duration | Type |
|---|---|---|---|
selected_connection | Remember selected email account between sessions | Persistent | Local Storage |
email_filters | Remember your email filter preferences | Persistent | Local Storage |
sidebar_state | Remember sidebar expansion state | Persistent | Local Storage |
view_preferences | Remember your view preferences (list/grid, etc.) | Persistent | Local Storage |
Local storage data persists until you clear your browser data or until we programmatically remove it. Session storage data is cleared when you close your browser tab.
Third-Party Cookies
Our Services integrate with third-party services that may set their own cookies:
Authentication Providers
| Third Party | Purpose | Privacy Policy |
|---|---|---|
| Gmail OAuth authentication and authorization | Google Privacy Policy | |
| Microsoft | Outlook/Microsoft 365 OAuth authentication | Microsoft Privacy Statement |
When you connect your Gmail or Microsoft account to ActionMail, you interact directly with Google's or Microsoft's authentication services. These services may set their own cookies according to their privacy policies. We have no control over these third-party cookies.
Infrastructure and Hosting
| Third Party | Purpose | Privacy Policy |
|---|---|---|
| Vercel | Application hosting, edge functions, analytics | Vercel Privacy Policy |
| Supabase | Database hosting, authentication services | Supabase Privacy Policy |
Your Cookie Choices
You have several options for managing cookies:
Browser Settings
Most web browsers allow you to control cookies through their settings. You can typically:
- View cookies: See what cookies are stored on your device
- Delete cookies: Remove some or all cookies from your device
- Block cookies: Prevent websites from setting cookies
- Allow/block specific sites: Create exceptions for certain websites
Here are links to cookie management instructions for popular browsers:
ActionMail Cookie Preferences
When you first visit our website (where required by law), you will be presented with a cookie consent banner that allows you to:
- Accept all cookies: Enable all cookie categories
- Accept essential only: Enable only required cookies
- Customize preferences: Choose which categories to enable
You can update your cookie preferences at any time through the footer link "Cookie Settings" or by visiting Settings > Privacy > Cookie Preferences in your account.
Do Not Track
Some browsers include a "Do Not Track" (DNT) feature that signals to websites that you do not want to be tracked. ActionMail respects Do Not Track signals and does not track users for advertising purposes.
Impact of Disabling Cookies
If you choose to disable certain cookies, please be aware of the following impacts:
| Cookie Type | Impact if Disabled |
|---|---|
| Essential cookies | The Services will not function. You will not be able to log in or use ActionMail. |
| Functional cookies | Your preferences will not be saved. You may need to reset your theme and other settings on each visit. |
| Analytics cookies | No impact on functionality. We will have less information to improve the Services. |
Cookie Retention Periods
- Session cookies: Deleted when you close your browser
- Authentication cookies: Typically expire after your session ends or after a set period of inactivity
- Preference cookies: Usually retained for 1 year
- Analytics cookies: Vary by provider; typically between 30 days and 2 years
Children
Our Services are not intended for children under 16 years of age. We do not knowingly set cookies on the devices of children under 16. If you believe we have inadvertently collected information from a child under 16, please contact us at privacy@actionmail.app.
Updates to This Policy
We may update this Cookie Policy from time to time to reflect changes in our practices or for other operational, legal, or regulatory reasons. When we make changes, we will:
- Update the "Last Updated" date at the top of this policy
- Notify you of material changes via email or through a notice on our website
We encourage you to review this Cookie Policy periodically to stay informed about our use of cookies.
Legal Compliance
This Cookie Policy is designed to comply with:
- GDPR (General Data Protection Regulation) - for users in the European Economic Area
- CCPA/CPRA (California Consumer Privacy Act/California Privacy Rights Act) - for California residents
- ePrivacy Directive - for EU cookie consent requirements
- Other applicable privacy laws - as required by jurisdiction
Your Rights
Depending on your location, you may have certain rights regarding cookies and tracking technologies:
EU/EEA Residents (GDPR)
- Right to be informed about cookie usage
- Right to consent or refuse non-essential cookies
- Right to withdraw consent at any time
- Right to access information about data collected via cookies
California Residents (CCPA/CPRA)
- Right to know what personal information is collected via cookies
- Right to opt-out of "sale" or "sharing" of personal information (Note: We do not sell personal information)
- Right to delete personal information collected via cookies
Contact Us
If you have any questions about this Cookie Policy or our use of cookies, please contact us at:
- Email: privacy@actionmail.app
- General Support: support@actionmail.app
For privacy-related inquiries, you may also contact our Data Protection Officer at dpo@actionmail.app.
Summary of Cookies Used
| Category | Required | User Control | Purpose |
|---|---|---|---|
| Essential | Yes | No opt-out | Authentication, security, basic functionality |
| Functional | No | Browser settings | Preferences, personalization |
| Analytics | No | Consent/Browser settings | Performance monitoring, service improvement |
By using ActionMail, you acknowledge that you have read and understood this Cookie Policy.